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SAP Automation

SAP Automation: Accelerate Operations and Migrations

SAP Automation

SAP®, previously called system analysis program development, is mainly used for enterprise resource planning (ERP) to streamline business processes. Its software facilitates effective data processing and information flow across an organization. This can be done in various business areas including HR, finance, procurement, inventory management and sales.

Intelligent automation (IA) allows organizations to reduce manual SAP tasks by automating workflows, which can simplify the user experience and reduce human errors.

What is a SAP system?

For those unfamiliar, the core of an SAP system is the SAP S/4HANA, a powerful ERP system that helps organizations manage their operations. Instead of using various software systems to handle different aspects of your organization – finances, sales, inventory, etc. – you can use an SAP system to bring all of these processes into a single, unified system. It allows you to track data in real time, accurately and efficiently. It uses technologies like artificial intelligence (AI) and machine learning (ML) to analyze trends, forecast demands and optimize supply chains, with ever-expanding capabilities such as cloud computing.

Can SAP Be Automated?

Many SAP business processes can be automated or added to your automated processes, including ERP automation. As a component of IA, robotic process automation (RPA) uses software robots, also known as digital workers, to automate repetitive and rule-based tasks within SAP and non-SAP systems. These digital workers mimic human actions and interact with your business applications just as a human worker would — but with greater speed and accuracy.

What Is SAP Automation?

“SAP build process automation” combines workflow management, RPA functionality, decision management, process visibility and embedded AI capabilities into one low-code experience. SAP automation can include invoice processing, purchase order management, employee onboarding, expense management, inventory, sales order processing, etc.

Automating processes in an SAP environment can help eliminate manual tasks, reduce human errors and enhance your organization’s overall efficiency. With further cognitive automation technologies such as artificial intelligence (AI) and generative AI, you can advance the scope of your automation program to streamline work and decision-making.

Why would I automate SAP?

ERP systems are complex and just as critical. SAP is a mission-critical business application that does most of an organization’s transactions. Automating SAP can add value to your organization by accelerating processes and reducing errors.

How Can SAP Automation Help Businesses?

How SAP Automation Can Help Businesses

Many businesses still handle processes manually. SAP automation software helps empower teams to focus on higher-value activities that enable business growth by freeing up their time and creating more effective business process automation strategies.

There are several additional benefits to SAP automation including reduced errors, enhanced efficiency, cost savings, improved compliance and so on. You can accelerate these benefits further with no-code automation, featuring drag-and-drop automation capabilities to help your non-tech employees develop streamlined automations.

Where can I start?

SS&C Blue Prism’s SAP accelerators offer prebuilt automation components that mimic human-user interactions, helping you accelerate operations and migrations for ECC and S/4HANA faster and with significantly fewer costs.

With our accelerator, there’s no need to create automations for your SAP software from scratch. You can regain up to 90% of your time and effort with our prebuilt accelerators for SAP ERP. Combining ECC, S/4HANA and non-SAP systems in automated business processes adds more value and flexibility to your IA program and accelerates ERP migration projects.

What our accelerators can do for you

With SS&C Blue Prism’s SAP accelerators, you get:

  • Prebuilt, reusable SAP objects: A library of accelerators for common SAP transactions. These visual business objects (VBOs) are easy for any developer to understand and use out of the box – reducing the need for SAP software subject matter experts.
  • Flexible and customizable: Prebuilt VBOs speed up automation development by 90% or more for faster adoption of the right automation solution. Once you’ve downloaded your VBOs from the SS&C | Blue Prism® Digital Exchange (DX), you can modify them like any other object.
  • Set a baseline for transformation: If you’re not ready to upgrade to S/4HANA, accelerate your current operations to set a baseline for SAP transformation in the future. Once your organization is ready to upgrade, you can reuse competencies in future environments.
  • Accelerate migration: Once you’re ready to upgrade to S/4HANA, you can enable a team of SS&C Blue Prism digital workers to accelerate your operational business processes and migration activities.
  • Quality standards: Prebuilt automation templates at the T-code level support your unique SAP ERP operation needs or S/4HANA migration projects. SS&C Blue Prism’s best practices ensure quality standards that promote reliability and scalability.
  • Faster results: You’ll achieve a faster time to value and reduce your maintenance costs, increasing your return on investment (ROI).

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Customer example

AGCO, a global manufacturer, used SS&C Blue Prism digital workers to integrate with their SAP journaling seamlessly. AGCO’s journaling tied up a significant amount of their employees’ time, leading to unwanted overtime costs. Now, multiple digital workers facilitate their journaling. They saved more than 94 thousand hours by automating over 60 processes. This innovative solution has drastically reduced worker overtime and saved the organization money. Read more about their customer journey with SAP automation.

“Send something to a digital worker, and regardless of the target worker or process, our digital scheduler picks it up instead. The scheduler runs 24/7. It’s basically a digital worker that manages our other digital workers.” – Levente Illés, head of intelligent automation, AGCO.

Benefits of SAP Automation

SAP Automation Benefits

SAP automation is flexible and user-friendly, making it easy for your people to automate tasks. The benefits include:

  • Scalability: SAP automation can scale tasks across your organization. With RPA, you can handle more tasks with a larger volume of data faster than ever.
  • Optimized processes: Instead of focusing on implementing manual changes to your workflow, you can spend more time on decision-making and improving the business as a whole.
  • Improved compliance: By automating your SAP business processes, you can ensure you adhere to data governance and regulatory compliance standards. RPA performs tasks accurately every time, helping you avoid expensive regulatory penalties.
  • Quick access: SAP automation makes it easy for business leaders to access their data quickly for reporting and analytics. Automation can pull this information from various ERP modules and clouds to speed up decision-making.
  • Happier customers: Automated SAP processes are completed faster, giving your customers a better, smoother experience.
  • Increased productivity: With the manual tasks in your SAP ecosystem being automated, your end users can focus on their actual work instead of managing the system. This frees up their time for higher-value activities that will benefit the business.

Who Uses SAP Automation?

SAP Automation Users

SAP automation combines data from major organizational functions in almost every vertical. Let’s look at a few examples across industries and departments.

Human resources

Using prebuilt SS&C Blue Prism VBOs, digital workers can create new positions, assign candidates to said positions, fill out onboarding details, change or update personal data and navigate employee removals. Implementing these HR automations means your employees can focus on getting back to the human side of human resources.

Finance and accounting

Like a human worker, a digital worker can log into the ECC environment using their unique credentials. They handle tasks like creating standing orders and inputting purchase data and transfer orders. They’re also adept at updating billing and accounts for accurate transactions.

Manufacturing

With manufacturing automation, digital workers expertly manage SAP processes, seamlessly orchestrating inventory tracking, quality assurance, production line optimization and distribution.

Healthcare

A vaccine management platform can provide real-time insights into the entire vaccine supply chain, from production and distribution to administration, to form a single source of truth for smarter decision-making — saving lives.

Telecommunications

SAP automation allows customer service representatives to swiftly access customer data during calls. They can easily pull up customer files detailing past purchases, issues and resolutions, enhancing the overall customer experience.

How Can Digital Workers Help?

SS&C Blue Prism digital workers can help you accelerate your S/4HANA projects in the following areas:

  • Data migration: Digital workers can move and orchestrate data to new database tables.
  • Data validation: Digital workers can execute SAP material master transactions to validate that the data from ECC has been migrated successfully and accurately.
  • Process discovery: Digital workers can record as-is processes and import the data into a solution manager or other customer’s documentation repository.
  • Upgrade and process analysis: Digital workers can analyze upgrades like SPAU/SPFF and provide S/4HANA training.
  • Basis functions: Digital workers can execute the SAP user maintenance transactions and update each user’s role and security profile. They can also test the user’s security by executing relevant transactions.
  • Project management office (PMO) functions: Digital workers keep up-to-date status reporting with calculations and alerts while documenting project information.
  • Testing: Digital workers can be used to create valid test data and reduce or eliminate the dependency on SAP business users, reducing testing delays. Testing can be repeated as often as needed and broadly to ensure complete testing.
  • Test data setup: Digital workers can create or look up test data faster.
  • Transaction execution: Digital workers can validate that complex configurations such as pricing and workflow are correct in the new S/4HANA system.

Integrated Solutions

SAP automation empowers businesses to make better decisions and leverage technology to its full potential.

SAP automation enables quick access to data for reporting and analytics, leading to better customer experiences. By leveraging prebuilt accelerators like ours, you can achieve faster migrations and operational improvements while minimizing costs. Whether it’s in HR, finance, manufacturing, healthcare, etc., SAP automation offers scalable solutions that empower organizations to focus on higher-value activities and drive growth.

Together, Deloitte and SS&C Blue Prism collaborate with SAP to implement integrated ERP solutions for clients using intelligent automation. Read our whitepaper to discover how you can improve ERP transformation with IA.