Introducing Automation Reduce Processing times for Financial Assistance Applications
From the application to disbursing funds, it’s now an average of three to five days. This is good for the citizens and our users because, instead of coming here every month and applying for income support, they can now do it from home, when they themselves feel the need to apply."Annika Samuelsson Head of Digitalization and IT
Located on the west coast of Sweden, Mölndal is a municipality comprised of around 70,000 residents. When people living in Mölndal are unable to support themselves, the municipality provides social assistance. Of course, residents only request help once they’re in desperate need, but applications for social assistance could take three weeks to complete. Mölndal needed to find a faster way to get people the help they needed, so they brought in a team of Blue Prism digital workers.
To ensure all citizens are well cared for, the municipality of Mölndal provides social assistance for those who become unable to care for themselves. People in need of help must fill out an application, which includes a broad range of personal information outlining their current circumstances, such as rent, utility payments and other financials. While Mölndal was keen to assist their citizens as quickly as possible, processing their applications was taking up to three weeks. This was time that people needing urgent help simply didn’t have. Mölndal was determined to cut down application processing time and get much-needed help out to people, sooner.
Applying for social assistance can be a labor-intensive process requiring the collection and processing of a lot of information from many sources. While very time consuming for human workers to complete, it’s exactly the type of task ideally suited for Blue Prism digital workers. So, after evaluating the application process, Mölndal deployed digital workers to support application processing. And their impacts were immediate and dramatic. Now, instead of a three-week wait, citizens are receiving funds into their nominated bank account in just three to five days. Digital workers are handling the process with consistency and accuracy— treating each citizen exactly the same. Mölndal has found that they have gained more control in the application process and that funding is being allocated correctly which has led to cost savings.
What’s more, freed from having to process applications, Mölndal’s social workers are able to spend more time doing what they love to do—providing direct aid and assistance to citizens. But most importantly, the addition of the Blue Prism digital workforce has meant that people in desperate need of help are now getting it much more quickly.
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