Privacy policy

The following statement explains Blue Prism’s policy regarding the personal information we collect about you.

Blue Prism Privacy Policy – last updated April 2020

Blue Prism takes its data privacy responsibilities seriously. This privacy policy explains what personal information Blue Prism collects on visitors to our websites, customers, partners, vendors and marketing contacts, and how we use it.

If you have any queries regarding this privacy policy or our use of your information, please contact [email protected].

Blue Prism Limited (registered in England & Wales under company number 04260035) is the data controller of your personal information, although it may have been initially collected by a subsidiary of Blue Prism Limited based in another country or by a partner organisation.

What personal information does Blue Prism have?

The personal information we collect from you may include your name, email address, job information, phone number, address and cookie information. Personal information can be collected through use of our service, sales inquiries, marketing events and downloads, use of the Blue Prism websites and the Blue Prism portal and from third parties.

How is my personal information used?

If you are a customer or a partner, or a prospective customer or partner, your personal information will be used for contract management, sales administration, Blue Prism portal access and product updates. We will also use your personal information to respond to your product support requests. This will allow us to fulfil our contractual obligations owed to you and to support our business relationship with you, without such information we will not be able to provide our service to you.

If you are a Blue Prism Digital Exchange user your personal information will be used to provide you with the Digital Exchange asset(s) you have accessed and relevant updates and information. We may also pass on your personal information to the asset provider for the same purpose.

If you participate in any of our training or certification programs, your personal information will be used to provide training, exams and/or certifications and for the legitimate interest of providing support and mentoring with completion of training and exams. If you are a high performer in Blue Prism examinations, we may use your personal information to communicate with you regarding potentially relevant job opportunities.

We may also use your personal information for marketing purposes if we have your consent or a legitimate interest in doing so. We may, from time to time, contact you to keep you informed about Blue Prism companies' products and services, special offers, events or our partners’ products, services, offers or events. You can unsubscribe from marketing emails at any time by updating your preferences or clicking on the unsubscribe link in the relevant email from us. We may share your personal information with our group companies for business development and marketing purposes (for example, to contact people who have shown an interest in Blue Prism companies’ products and services, such as by requesting or downloading materials or registering for an event). We may also pass your personal information to the Digital Exchange asset providers for the assets that you have accessed for marketing purposes if you have given your express consent.

If you provide us with your personal information using one of our website forms we will hold this information to track if you visit Blue Prism websites again, and to follow up with you if you request Blue Prism to do so. We may also collect information about the use of Blue Prism websites such as the types of information accessed and how many users we receive daily. Blue Prism may use this data for statistical analysis, marketing, or similar promotional purposes. Please see the Cookies policy for more details.

We have a legitimate business interest to process personal data to improve our website, training, products and services and to develop new training, products and services in order to grow the Blue Prism business. Where possible, we take steps to de-identify data before using it for these purposes and look for ways to minimise the privacy impact on individuals.

Unless otherwise stated, our legal basis for processing is our legitimate interest in using personal data as described to grow the Blue Prism business. Our legal basis for processing personal information to provide training, exams and/or certifications is contractual necessity.

Is my personal information shared with third parties?

We may share your personal information with other Blue Prism companies. Where another Blue Prism company processes your information the same principles of this policy will apply.

We may share your personal information with the organisation, group/network or academic institution you have a role with, where we have legitimate interest to do so. For example, if you join a training or certification program, we may share information about your progress and performance with your academic institution, if you have a role with a Blue Prism customer or partner, we may share information about your progress, performance and use of our products and services with that customer or partner and/or their related entities/bodies.

We may also share your personal information with our suppliers to process your personal information on our behalf and with Digital Exchange asset providers as described above.

We may disclose your personal information to selected third parties we work with for the purposes of running our websites or performing transactions through our websites and, in the case of e-commerce, for payment processing.

We may disclose your personal information to any other third party where necessary to enable us to enforce our legal rights or where such disclosure may be permitted or required by law.

If you would like further information on our suppliers and their privacy policies, please contact us at [email protected].

If Blue Prism needs to transfer your personal data to a third party outside of the European Economic Area we will ensure that your personal information is appropriately protected through US Privacy Shield, standard contractual clauses approved by the EU Commission or other means of adequate protection approved by our supervisory authority. We will still be liable for your personal information if it is transferred to a third party, including if the third party uses it incorrectly.

What rights do I have over my personal information?

You have the right to request a copy of the personal information Blue Prism holds about you and to have any inaccuracies corrected. You also have the right to have your personal information removed from our marketing database if you no longer wish to receive marketing communications. You may have a right to restrict or object to the processing of your personal information, to have your personal information deleted, or to exercise a right to data portability under applicable data protection law. Additionally, if we rely on consent to process your personal information, you have a right to withdraw it at any time and free of charge.

Please send your requests to [email protected].

How long will you keep my personal information?

For customers, partners, portal users and vendors, we will keep your personal information for up to six years after your contract with us ends. For marketing contacts, we will keep your personal information for up to one year after the last marketing communication we send to you unless you request for Blue Prism to delete it sooner.

How do I complain about use of my personal information?

If you would like to make a complaint about our use of your personal data please send details of your complaint, including the personal information it relates to, to [email protected]. We will investigate your complaint and respond as soon as we can, and no more than one month later. If you are not satisfied with our response you may contact the Information Commissioners Office (www.ico.org.uk) as Blue Prism’s external supervisory body or your local personal data privacy authority.

No spam policy

We maintain a strict ‘No Spam’ policy that means that we do not intend to sell, rent, or otherwise give your personal information to a third-party without your consent except as set out in this policy and unless we are obliged by law to disclose information.

Purchase transaction

In addition, if you use the Digital Exchange to purchase assets the following privacy terms will apply in respect of your payment.

Credit and debit card details

Blue Prism does not collect or process your credit or debit card details. Instead, these details are collected and processed directly by our payment processing service provider, Stripe Payments Europe, Ltd (“Stripe”). For more information about how Stripe processes your personal information please see Stripe's privacy policy.

In accordance with all applicable data protection law, we require Stripe, and all of our partners and vendors to maintain adequate and appropriate levels of security over your personal information.

Stripe may periodically provide us with basic information regarding the payments you've made via the Digital Exchange in order to assist Blue Prism provide our service to you, and to facilitate us in reconciling our accounts.

We will never be able to access your credit or debit card information, however in some instances we may access basic information about your account activity held by Stripe so that we can effectively administer our service to you, and for the purposes of account reconciliation, including invoicing, payments, refunds, and the resolution of any conflicts between us that may occur.

Privacy Shield

Notice of Certification: Blue Prism complies with the EU-U.S. Privacy Shield Framework and the Swiss-U.S Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union and Switzerland to the United States, respectively. Blue Prism has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, please visit https://www.privacyshield.gov/.

Scope: This Privacy Shield section of the privacy policy applies to all personal information received or processed by Blue Prism in the United States from the EU or Switzerland, in any format, including electronic, paper or verbal.

Blue Prism is subject to the investigatory and enforcement powers of the U.S. Federal Trade Commission.

Compelled Disclosure: Blue Prism may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

Complaints: In compliance with the Privacy Shield Principles, Blue Prism commits to resolve complaints about our collection or use of your personal information. EU and Swiss individuals with enquiries or complaints regarding our Privacy Shield policy should first contact Blue Prism at: [email protected]. Blue Prism will respond within 28 days.

Dispute Resolution: If you do not receive timely acknowledgment of your complaint from us, or if we have not addressed your complaint to your satisfaction, Blue Prism has committed to refer unresolved Privacy Shield complaints to JAMS (Judicial Arbitration and Mediation Services, Inc), an alternative dispute resolution provider located in the United States. In either of those cases, please contact or visit www.jamsadr.com/eu-us-privacy-shield for more information or to file a complaint. The services of JAMS (Judicial Arbitration and Mediation Services, Inc) are provided at no cost to you.

Arbitration: For residual complaints not fully or partially resolved by other means, you may be able to invoke binding arbitration before the Privacy Shield Panel as detailed in the Principles. If neither Blue Prism nor our dispute resolution provider resolves your complaint, as a last resort and in limited situations, EU and Swiss individuals may seek redress from the Privacy Shield Panel, a binding arbitration mechanism.

Links to other sites

This privacy policy covers Blue Prism websites. Other websites linked to from Blue Prism websites are not covered by this policy. Please check with those sites to determine their privacy policy.

Cookies Policy

What information is collected?

Blue Prism websites capture personal information to allow us to follow up with you using cookies. Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.

Cookie

Purpose

Expiry

_cf_bm

This Cloudflare cookie is used to distinguish humans from bots.

1 day

_cfduid

This Cloudflare cookie is used to identify trusted web traffic.

29 days

_CookieConsent

This cookie determines whether to display the cookie consent prompt on investors.blueprism.com.

90 days

_d_mkto

This cookie is used to track visitors who interact with automated marketing campaigns.

1 day

_ga

Google Analytics cookie used to distinguish users.

2 years

_gat

Google Analytics Cookie used to throttle request rate.

1 minute

_gcl_au

Google AdSense cookie used for experimenting with advertisement efficiency.

3 months

_gid

Google Analytics cookie used to distinguish users.

24 hours

_lotl

Lucky Orange is an analytics system that helps to improve usability and overall customer experience. This Lucky Orange cookie provides information for heat mapping user behaviour.

6 months

_lotr

This Lucky Orange cookie identifies the traffic source URL of the website visitor's original referrer, if any.

6 months

_lo_uid

This Lucky Orange cookie is used to distinguish users.

2 years

_lo_v

This Lucky Orange cookie is used to track the number of visits from unique visitors.

1 year

_lorid

This cookie includes the Lucky Orange ID of the visitor's current recording.

1 day

_mkto_trk

This cookie is used to track page visits and clicks.

2 years

_sess[id]

This cookie is used to maintain logged in state for users on portal.blueprism.com.

1 hour

AWSALB

This cookie is used to spread the load of which servers are processing requests from visitors browsing on investors.blueprism.com.

1 day

AWSELB

This cookie is used to spread the load of which servers are processing requests from visitors browsing on investors.blueprism.com.

1 day

bcookie linkedin.com HTTP 2 années

This cookie is used by LinkedIn's share functionality to track the browser.

1 year

BIGipServer#

This cookie is used by Marketo to balance server load and optimize server response time.

Session cookie

bscookie

This cookie is used by Linkedin's share functionality to track secure browsers.

1 year

collect

Google Analytics pixel used to collect behaviour information across devices.

Session cookie

countryRedirect

This cookie is used to remember your website language preferences.

29 days

CRAFT_CSRF_TOKEN

Cloudflare cookie used to identify trusted web traffic.

Session cookie

CraftSessionId

This cookie is associated with the Craft web content management system and functions as an anonymous session identifier.

Session cookie

dc

This cookie is used to enable the chatbot functionality.

Session cookie

DFTT_END_USER_PREV_BOOTSTRAPPED

This cookie is used to determine whether the user has already interacted with the chatbot.

2 years

dpSessionCookie

This cookie holds the user's email & username (encrypted) on portal.blueprism.com.

cookie expirations are controlled via the setting dpSessionCookie.maxAgeInSeconds - the default value of this is -1, meaning no expiration

gdpr

This cookie is set when the visitors agrees to the use of cookies.

30 days

IDE

This cookie is used by Double Click and carries out information about how the end user uses the website and any advertising that the end user may have seen before visiting the said website.

1 year

jforum-secure-sso

This holds user's email, forum username OR dpEngine username (if the former is null) and collection of up to two role names indicating if the user has USER_READ_ALL or USER_EDIT_ALL priviliges (encrypted) (used by our forum module)

cookie expirations are controlled via the setting dpSessionCookie.maxAgeInSeconds - the default value of this is -1, meaning no expiration

JSESSIONID

This cookie is used for session management.

Session cookie

lang

This cookie is used by LinkedIn to track interactions with the "follow" buttons.

Session cookie

lidc linkedin.com HTTP 1 jour

This cookie is used by LinkedIn to redirect users when using the LinkedIn share functionality.

1 day

MUID

This is a Microsoft advertising cookie used as a unique user identifier.

1 year

pagead/1p-user-list/#

This pixel is used to track advertising performance.

Session cookie

resource

This cookie enables users to download resources without having to login multiple times.

30 days

softslate_login

This cookie contains a session ID.

Session cookie

SRCHD, SRCHUID, SRCHUSR

These are Microsoft cookies that ensures the proper website functioning.

8 days

sscaltoken

This cookie contains a session ID.

cookie expirations are controlled via the setting dpSessionCookie.maxAgeInSeconds - the default value of this is -1, meaning no expiration

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org.

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